If you’re starting out with a list of first and last names, then you can use Flash Fill to combine the data into single cell.
#Where is flash fill on mac excel 2016 full
Concatenate First and Last Names to Create a Full Name You could also easily extract the first name as well. This example uses Flash Fill to get the last name from a list of names that are all in the format. If you have a list of full names then you can use Flash Fill to extract part of the name. Extract the First or Last Name from a Full Name Here are a few examples to see what’s possible with this amazing data tool. You’ll be able to do a lot with Flash Fill. Examples of What You Can Do with Flash Fill It just won’t automatically happen based on typing examples. You will still be able to use Flash Fill with the commands in the ribbon or the keyboard shortcut. Go to the File tab ➜ Options ➜ Advanced tab in the Excel Options ➜ Uncheck Automatically Flash Fill in the Editing options section. This can be great if Flash Fill is being accidentally triggered when you don’t want it. Using the Flash Fill command from the Quick Access Toolbar is the same process as using either the ribbon command or keyboard shortcut. Select Flash Fill from the list of commands.Right click anywhere in the Quick Access Tool bar or Ribbon ➜ select Customize Quick Access Toolbar. This way the command will always be available regardless which ribbon tab you’re currently on. Adding Flash Fill to the Quick Access ToolbarĪnother option for using Flash Fill is to add it to the Quick Access Toolbar. Select the example cells ➜ right click and drag the fill handle down ➜ release the right click ➜ choose Flash Fill from the resulting menu. The process for using the keyboard shortcut is similar to using the command in the ribbon.įlash Fill can also be used from the fill handle. There is also a keyboard shortcut available for Flash Fill. Remember, this command is also found in the Home tab ➜ Fill in the Editing section ➜ Flash Fill in the menu. Go to the Data tab ➜ press the Flash Fill command in the Data Tools section.Select both the cells you want to fill and the cells with the examples.Type out the example data you want returned.Using the Flash Fill command from the ribbon. If Flash Fill doesn’t automatically fill the data, you can manually activate it. Using the Flash Fill Command in the Ribbon You can start your examples anywhere in the column, but Flash Fill will only fill downward from there. Note: Flash Fill can’t fill upward with the automatic fill. Excel will then show a preview in light grey and you can accept the results by pressing Enter. You can get it to automatically fill results by typing out the first few examples. Once Excel has figured out the pattern, it will preview the results in a light grey.įlash Fill will work automatically after entering a few examples if it’s enabled in the Excel options.Each example needs to be on the same row as the data it’s based on. The examples provided need to be in the column immediately to the right.You can’t have any empty columns between. The data your Flash Fill is based on will need to be in columns to the immediate left of the location you want to fill.In order to use Flash Fill, your data will need to be set up in a certain way. Go to the Home tab ➜ Fill in the Editing section ➜ Flash Fill in the menu. The Flash Fill command can be found in the Data tab of the ribbon. Go to the Data tab ➜ Flash Fill in the Data Tools section.įlash Fill is so good, they also put it in the Home tab. You won’t have to worry about your version not having a feature. I always recommend getting Office 365 so you’ll always have the latest and greatest in Excel. This includes Excel 2013, 2016, 2019 and Excel for Office 365.Įxcel 2010 or any other previous version will not have Flash Fill. Which Versions of Excel Have Flash Fill?įlash Fill was released in Excel 2013, and any later versions will also have it. Pretty awesome and way easier than creating an Excel formula to do the same thing.
com extensions to create the email address. Combine these with periods, symbols and.Transform the last name and company name to lower case.Extract the first letter from the first name and transform it to lower case.In this case, providing just one example was enough. The example shows how you can use Flash Fill to create an email address from three separate columns containing the first name, last name and company name. Excel will guess the pattern and fill in the rest of the data for you. You only need to provide a couple examples of the results you want. Let me FILL you in on the details! 😆😂🤣 What Does Flash Fill Do?įlash Fill is a data tool in Microsoft Excel that will allow you to combine, extract or transform data based on a few examples.
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